Placement Letter

Accessing the Placement Letter Tab

1. Go to Status and select Jobs.
2. From the Jobs page, click the job name with hired applications.
3. On the Job Details page, select the Placement Letter tab.

   Note

   The Placement Letter tab is displayed only for jobs with hired students.

   

Downloading Placement Letters

1. Open the Placement Letter tab on the Job Details page.

2. View the list of hired students.

   • A separate record is generated for each hired student.

3. Click Download Placement Letter to download the placement letter for the selected student.
   • The placement letter is auto-generated once a student is hired.

File naming format: Internship Placement Letter – [Job Name] with [Company Name] – [Date of Download].pdf

4. To download all placement letters at once, click Download All Placement Letter(s).

Editing a Placement Letter

1. Under the Placement Letter tab, click Edit Placement Letter for the selected student.

2. Update the internship start date and/or end date, provide a reason for the change, and click Submit.

3. A success message will be displayed upon successful submission.

Important Notes

• A banner will appear on the Job Details page if any placement letter is pending approval.
• A "Pending Approval" tag will be shown for placement letters under review.
• Please note that schools may decline requests to change a student's internship start date, as such variations can affect assignment timelines. Schools generally prefer all students to commence their internships on the same day.

Approval of Placement Letter

1. Once the RP Admin team approves the changes, the hiring manager/employer will receive an email notification confirming the approval.